GROK: How to Edit an Article


The steps below will explain how one can edit any given Grok article. If you would like to change or edit your own documentation but do not see the "Edit Article Content" button (seen below in step 4), you may need to be added as an editor.

If you'd like to be added as an editor to a given article or set of articles please email itservice@lsu.edu with the subject "Requesting Grok editor privileges". Please be sure to include any details that may be pertinent, e.g. you are a new hire and have been tasked with updating Grok documentation for your given group.

 

Editing an article within GROK

1. Open the GROK Knowledge Base (grok.lsu.edu).

2. Click on the Login button.  This is located in the upper, right-hand corner.

the top of the GROK homepage, login button on the right


3. Open the GROK Article that you need to Edit.

4. Click Edit Article Content link.  This is located at the top of the article.

 the Edit Article Content button.
 

5. Make the necessary Changes to the content in the article in the Body text box.  This is located under the Body tab.

6. (Optional)  If there were major changes to an article, make a Comment on the changes that you just made to the article in the Comments on this Revision text box.  This is located under the Required Settings tab.

the comments on this revision section.


7. (Optional)  Check and update the Expiration date of this article.  This is located under the Required Settings tab.  

NOTE:  The Maximum Time Allowed is 1-YEAR Before Expiration.

  • When an Article Expires, it is placed into the Queue to be Reviewed by the Knowledge Steward of the Content Unit.

  • When an Article Expires, it is flagged as Expired in the Public View.

Expiration Date Text Box.


8. Check and update the Categories where this article displays.  This is located under the Categories tab.

Grok Article Edit Categories


9. (Optional)  Click Save As Draft if you would like to continue working on the article at another time.  

  • This will save the changes that you have made to the article in Your Personal GROK Queue which is located on the GROK Editor Homepage.
     

10. Once all changes have been made, click Submit for Approval.

the Submit for Approval button.

 

Additional Options

As an advanced editor, you may need to use the following options in several cases:

1) uncheck "Anonymous users can ready this article" box to restrict to only myLSU logins.
2) uncheck "All authenticated users can read this article" box to restrict to only AD Groups specified via Edit Article Access link just above.
3) Article > New article from this revision
4) Article Notes are persistent notices that show above all other sections; sometimes used for info or edit warnings
5) Preview section is in some articles (connect to wireless, print on campus, etc) and should be updated along with main article if present. This section is to prevent Featured Articles from displaying all of their text on pages they are added to; thus only a "preview" is needed. If the article still gives you errors on a link you removed, or text you changed, check the Preview section to see if it still lingers there.
6) Since admins are both editors and approvers, you can click both "Submit Content" and Approve Content" when ready.

16387
5/18/2022 2:35:46 PM