Start a live transcription
When you record a meeting, transcription starts automatically.
To start a live transcription only:
- Select More actions in your meeting controls.
- Select Record and transcribe > Start transcription
- Confirm the language everyone is speaking in the meeting.
- Select Confirm.
All participants see a notification that the meeting is being transcribed. Obscenities are obscured by asterisks.
Change transcription language
To ensure transcription accuracy, make sure the meeting spoken language reflects the language everyone is speaking.
If people are speaking a different language than the meeting’s set spoken language, Teams will detect the language mismatch. Then, the meeting organizer, co-organizer, transcript initiator, or initiator of the feature that turned on transcription, will be prompted to update the spoken language:
- Select Settings to update the meeting spoken language manually.
- Select Yes, change it to immediately update to the detected meeting spoken language.
The meeting organizer, co-organizer(s), transcript initiator, or initiator of any feature that turned on transcription, can access the meeting spoken language at any time.
To change the transcription language:
- Select More actions in your meeting controls.
- Hover over Record and transcribe.
- Select Show transcript.
- In the transcript pane, select Language settings.
- In Meeting spoken language, select the language people are speaking.
- Select Update. The transcript will now display in this language.
- Important: For other participants to access the meeting spoken language, transcription must be turned off. If there’s an ongoing transcription, they must first turn it off or turn off the feature that started the transcription. Then, they must manually turn transcription on again.
- Important: When you change the spoken language setting, the transcript and caption language will change for everyone.
Hide or show a live transcription
- Select More actions in your meeting controls.
- Hover over Record and transcribe.
- Select Hide transcript or Show transcript.
Stop live transcription
The meeting organizer, co-organizers, and presenters can stop and restart transcription during the meeting.
- Select More actions in your meeting controls.
- Hover over Record and transcribe.
- Select Stop transcription or Stop recording.
The transcription stops automatically when all participants leave the meeting.
Download a transcript
When the meeting is over, the transcript is immediately available in the meeting event on the calendar. By default, meeting organizers and co-organizers can download it as a .docx or .vtt file.
To download a transcript:
- Select Chat in Teams.
- Open the past meeting chat.
- Select Recap.
- In Recap, select the dropdown arrow next to Download and choose the type of file you want the download to be.
Delete a transcript
The meeting organizer and co-organizers can delete the transcript.
To delete a transcript:
- Select Chat in Teams.
- Open the past meeting chat.
- Select Recap.
- Select Delete above the transcript.
Who can start, stop, view, and download a transcript?
Meeting organizers can manage recording and transcribing permissions when they schedule Teams meetings.
There are three options for who can record and transcribe a meeting:
- Organizers and co-organizers
- Organizers, co-organizers and presenters
- No one
People who call into a meeting can't view the transcript.
Notes: Teams live transcripts for meetings with recording and/or transcription are stored in the meeting organizer's OneDrive for Business. The transcript can be accessed through the meeting chat and Recap tab in Teams until a meeting organizer deletes the transcript.
If you are using Cloud Video Interop (CVI) to join Teams meetings, please contact your CVI provider to ensure that your CVI participants get the transcription notification when transcription starts.
Referenced from: Microsoft Support: View Live Transcription in Microsoft Teams Meetings