SNAP: Creation & Enrollment Settings


By default, Moodle courses are created 30 days prior to the first day of class and students are enrolled into the course 14 days prior to the first day of class. You can change the dates of these processes, up to a limit of 60-days prior to the first day of class, if you are listed as the instructor of record on the mainframe by your department. If it is past the 14-day mark and your students are not enrolled in your Moodle course, ask your department coordinator to add you in the mainframe as instructor of record.

To Change Creation & Enrollment Settings:

1. Log on to Moodle. 

2. Scroll down to the bottom of the Moodle home page and click on the Creation / Enrollment link in the Course Preferences block.

Course Preferences block with links

3. In the text fields for Days before Creation and Days before Enrollment, enter numbers for how many days prior to the first day of class you want these processes to take place for your upcoming course(s). For example, if you would like your course(s) to be created 50 days prior to the first day of classes, enter the number 50 in the field under 'Days before Creation.' The maximum limit is 60. The creation value must be larger than the enrollment value.

Creation and enrollment fields for courses

4. Click the Save changes button near the bottom of the page.

Note: If the date is within the window of days prior to the first day of class, your course will be created immediately, but student enrollment from the Mainframe is an overnight process. 


To Update Course Default Settings:

Course Options can also be updated in this Course Preferences System.  These options apply to all of the new Moodle Courses created in the future.

1. Log on to Moodle. 

2. Click the Creation & Enrollment link in the Course Preferences block at the bottom of the Moodle home page.

3. Update the following options under Course Creation Settings based on your preferences:

  • Format   
    • There are options on how your course is set up.  
    • You can choose between (1) Weekly Format or (2) Topics Format for your Moodle Course.  
    • The default format is Topics Format.
  • Number of sections 
    • This indicates the Number of Sections that you want in your course (Either # of Weeks or # of Topics). 
    • This can be changed to a different numeric value as needed.  
    • The default value is 10.
  • Availability 
    • This identifies whether or not the Students enrolled in your course can View the Course.  
    • This must be changed to "Available to Students" before the enrolled students will be able to see this course in Moodle at the beginning of each semester.
    • The default setting is "Not Available to Students".
  • Student progress/Completion Tracking 
    • Completion Tracking is a way that you can track which students have completed which Moodle Activities.  
    • The default setting is "Enabled" & it can be disabled as needed.

4. Click the Save Changes button after all updates are made.

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8/12/2019 9:59:26 AM