Outlook 2016: Manage Address Books

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The following article describes how to manage your Address Book in Outlook 2016.

To View the Address Book:

1. Switch to the People view in the bottom left corner of the screen.

People icon in outlook


2. In the folder pane, select the address book you want to view.
 

To Sort Contacts in an Address Book:

1. Switch to the People view in the bottom left corner of the screen.

people icon in outlook


2. In the Current View tab at the top of the screen, you can choose from multiple different views.

current view tab in outlook showing people, business card, or card view options

current view tab in outlook showing phone or list view options.
 

People View:

people view in outlook contact book


Business Card View:

business card view in outlook contact book


Card View:

card view in outlook contact book


Phone View:

phone view in outlook contact book


List View:

list view in outlook contact book


To Create an Address Book Folder & Add Contacts:

1. Switch to the People view in the bottom left corner of the screen.

people icon in outlook


2. Select the Folder tab at the top of the screen and click the New Folder button.

new folder button in outlook


3. Type a name for the folder, and click OK.

create new folder dialog box in outlook


4. To move an existing contact, select the contact and drag it to the newly created folder.
 

To Send an E-mail to a Contact in the Address Book:

1. Switch to the Mail view in the bottom left corner of the screen.

mail icon in outlook


2.  Select the Home tab at the top of the screen, and click the New Email button.

home tab/new email button in outlook


3. Click To at the top of the e-mail screen.

to button in new email


4. Choose a contact book from the drop down menu, and select the specific contacts by double-clicking on the contact information.

selecting a contact book in outlook

selecting a contact to email in outlook


5. Once the desired contacts have been selected, click OK.

ok button at bottom right of the select contacts window

 

Referenced from: Microsoft

 

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2/20/2018 3:59:12 PM