Microsoft PowerPoint 2007: PowerPoint Shortcut and Function Keys
Archived Historical Data: Not Actively Maintained.
PowerPoint Shortcut and Function Keys:
Move between Panes
Work in Outline
Insert a Shape
Insert a Box
Insert an Object
Insert WordArt
Select a Shape
Group or Ungroup...,
Show or hide a Grid
Copy the Attributes of a Shape
Select Text and Objects
Delete and Copy Text and Objects
Move around in Text
Move around and work on Tables
Edit a linked or Embedded Object
Format and Align Characters
Apply Character Format
Copy Text Format
Align Paragraphs
Run a Presentation
Browse Web Presentations
Use the Selection Pane
The lists below contain CTRL and SHIFT combination shortcut keys, function keys, and a few other common shortcut keys, along with descriptions of their functionality.
Tip! To keep this reference available when you work, you may want to print this topic. To print this topic, press CTRL+P.
Move between Panes
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To do this
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Press
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Move clockwise among panes in Normal view.
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F6
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Move counterclockwise among panes in Normal view.
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SHIFT+F6
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Switch between Slides and Outline tabs in the Outline and Slides pane in Normal view.
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CTRL+SHIFT+TAB
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Work in an Outline
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To do this
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Press
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Promote a paragraph.
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ALT+SHIFT+LEFT ARROW
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Demote a paragraph.
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ALT+SHIFT+RIGHT ARROW
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Move selected paragraphs up.
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ALT+SHIFT+UP ARROW
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Move selected paragraphs down.
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ALT+SHIFT+DOWN ARROW
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Show heading level 1.
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ALT+SHIFT+1
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Expand text below a heading.
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ALT+SHIFT+PLUS SIGN
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Collapse text below a heading.
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ALT+SHIFT+MINUS SIGN
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Insert a Shape1. Press and release ALT, then N, then S, then H to select Shapes.
2. Use the arrow keys to move through the categories of shapes, and select the shape that you want.
3. Press CTRL+ENTER to insert the shape that you selected.
Insert a Box
1. Press and release ALT, and then press N.
2. Press TAB to move to Text Box, located on the Insert tab in the Text group.
3. Press CTRL+ENTER to insert the text box.
Insert an Object
1. Press and release ALT, then N, then J to select Object.2. Use the arrow keys to move through the objects.
3. Press CTRL+ENTER to insert the object that you want.
Insert WordArt
1. Press and release ALT, then N, then W to select WordArt.
2. Use the arrow keys to select the WordArt style that you want, and then press ENTER.
3. Type the text that you want.
Select a Shape
Note If your cursor is within text, press ESC.
To select a single shape, press the TAB key to cycle forward (or SHIFT+TAB to cycle backward) through the objects until sizing handles appear on the object that you want to select. To select multiple items, use the selection pane.
Group or Ungroup Shapes, Pictures, and WordArt Objects
To group shapes, pictures, or WordArt objects, select the items that you want to group, and then press CTRL+G.
To ungroup a group, select the group, and then press CTRL+SHIFT+G.
Show or hide a Grid or Guides
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To do this
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Press
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Show or hide the grid.
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SHIFT+F9
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Show or hide guides.
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ALT+F9
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Copy the attributes of a Shape
1. Select the shape with the attributes that you want to copy.
If you select a shape with attached text, you copy the look and style of the text as well as the attributes of the shape.
2. Press CTRL+SHIFT+C to copy the object attributes.
3. Press the TAB key or SHIFT+TAB to select the object that you want to copy the attributes to.
4. Press CTRL+SHIFT+V.
Select Text and Objects
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To do this
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Press
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Select one character to the right.
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SHIFT+RIGHT ARROW
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Select one character to the left.
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SHIFT+LEFT ARROW
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Select to the end of a word.
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CTRL+SHIFT+RIGHT ARROW
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Select to the beginning of a word.
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CTRL+SHIFT+LEFT ARROW
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Select one line up.
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SHIFT+UP ARROW
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Select one line down.
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SHIFT+DOWN ARROW
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Select an object (with text selected inside the object).
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ESC
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Select an object (with an object selected).
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TAB or SHIFT+TAB until the object you want is selected
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Select text within an object (with an object selected).
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ENTER
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Select all objects.
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CTRL+A (on the Slides tab)
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Select all slides.
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CTRL+A (in Slide Sorter view)
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Select all text.
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CTRL+A (on the Outline tab)
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Delete and copy Text and Objects
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To do this
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Press
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Delete one character to the left.
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BACKSPACE
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Delete one word to the left.
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CTRL+BACKSPACE
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Delete one character to the right.
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DELETE
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Delete one word to the right.
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CTRL+DELETE
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Cut selected object.
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CTRL+X
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Copy selected object.
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CTRL+C
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Paste cut or copied object.
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CTRL+V
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Undo the last action.
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CTRL+Z
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Redo the last action.
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CTRL+Y
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Copy formatting only.
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CTRL+SHIFT+C
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Paste formatting only.
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CTRL+SHIFT+V
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Paste special.
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CTRL+ALT+V
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Move around in Text
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To do this
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Press
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Move one character to the left.
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LEFT ARROW
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Move one character to the right.
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RIGHT ARROW
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Move one line up.
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UP ARROW
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Move one line down.
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DOWN ARROW
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Move one word to the left.
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CTRL+LEFT ARROW
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Move one word to the right.
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CTRL+RIGHT ARROW
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Move to the end of a line.
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END
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Move to the beginning of a line.
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HOME
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Move up one paragraph.
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CTRL+UP ARROW
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| Move down one paragraph. |
CTRL+DOWN ARROW
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Move to the end of a text box.
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CTRL+END
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Move to the beginning of a text box.
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CTRL+HOME
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Move to the next title or body text placeholder. If it is the last placeholder on a slide, this will insert a new slide with the same slide layout as the original slide.
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CTRL+ENTER
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Move to repeat the last Find action.
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SHIFT+F4
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Move around in and work on Tables
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To do this
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Press
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Move to the next cell.
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TAB
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Move to the preceding cell.
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SHIFT+TAB
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Move to the next row.
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DOWN ARROW
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Move to the preceding row.
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UP ARROW
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Insert a tab in a cell.
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CTRL+TAB
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Start a new paragraph.
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ENTER
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Add a new row at the bottom of the table.
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TAB at the end of the last row
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Edit a linked or Embedded Object
1. Press SHIFT+TAB to select the object that you want.
2. Press SHIFT+F10 for the shortcut menu.
3. Press the DOWN ARROW to select Worksheet Object, and then to select Edit.
Format and align Characters and Paragraphs
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To do this
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Press
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Open the Font dialog box to change the font.
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CTRL+SHIFT+F
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Open the Font dialog box to change the font size.
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CTRL+SHIFT+P
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Increase the font size.
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CTRL+SHIFT+>
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Decrease the font size.
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CTRL+SHIFT+<
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Apply Character Format
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To do this
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Press
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Open the Font dialog box to change the formatting of characters.
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CTRL+T
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Change the case of letters between sentence, lowercase, or uppercase.
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SHIFT+F3
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Apply bold formatting.
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CTRL+B
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Apply an underline.
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CTRL+U
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Apply italic formatting.
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CTRL+I
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Apply subscript formatting (automatic spacing).
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CTRL+EQUAL SIGN
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Apply superscript formatting (automatic spacing).
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CTRL+SHIFT+PLUS SIGN
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Remove manual character formatting, such as subscript and superscript.
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CTRL+SPACEBAR
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Insert a hyperlink.
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CTRL+K
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Copy Text Formats
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To do this
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Press
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Copy formats.
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CTRL+SHIFT+C
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Paste formats.
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CTRL+SHIFT+V
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Align Paragraphs
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To do this
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Press
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Center a paragraph.
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CTRL+E
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Justify a paragraph.
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CTRL+J
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Left align a paragraph.
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CTRL+L
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Right align a paragraph.
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CTRL+R
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Run a Presentation
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To do this
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Press
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Start the presentation from the beginning.
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F5
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Perform the next animation or advance to the next slide.
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N, ENTER, PAGE DOWN, RIGHT ARROW, DOWN ARROW, or SPACEBAR
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Perform the previous animation or return to the previous slide.
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P, PAGE UP, LEFT ARROW, UP ARROW, or BACKSPACE
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Go to slide number.
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number+ENTER
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Display a blank black slide, or return to the presentation from a blank black slide.
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B or PERIOD
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Display a blank white slide, or return to the presentation from a blank white slide.
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W or COMMA
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Stop or restart an automatic presentation.
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S
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End a presentation.
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ESC or HYPHEN
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Erase on-screen annotations.
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E
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Go to the next slide, if the next slide is hidden.
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H
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Set new timings while rehearsing.
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T
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Use original timings while rehearsing.
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O
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Use a mouse click to advance while rehearsing.
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M
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Return to the first slide.
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1+ENTER
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Redisplay hidden pointer or change the pointer to a pen.
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CTRL+P
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Redisplay hidden pointer or change the pointer to an arrow.
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CTRL+A
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Hide the pointer and navigation button immediately.
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CTRL+H
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Hide the pointer and navigation button in 15 seconds.
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CTRL+U
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Display the shortcut menu.
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SHIFT+F10
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Go to the first or next hyperlink on a slide.
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TAB
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Go to the last or previous hyperlink on a slide.
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SHIFT+TAB
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Perform the "mouse click" behavior of the selected hyperlink.
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ENTER while a hyperlink is selected
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Browse Web Presentations
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To do this
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Press
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Move forward through the hyperlinks in a Web presentation, the Address bar, and the Links bar.
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TAB
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Move back through the hyperlinks in a Web presentation, the Address bar, and the Links bar.
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SHIFT+TAB
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Perform the "mouse click" behavior of the selected hyperlink.
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ENTER
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Go to the next slide.
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SPACEBAR
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Go to the previous slide.
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BACKSPACE
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Use the Selection Pane feature
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To do this
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Press
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Launch the Selection pane.
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ALT, J, D, A, and then P
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Cycle the focus through the different panes.
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F6
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Display the context menu.
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SHIFT+F10
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Move the focus to a single item or group.
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UP ARROW or DOWN ARROW
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Move the focus from an item in a group to its parent group.
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LEFT ARROW
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Move the focus from a group to the first item in that group.
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RIGHT ARROW
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Expand a focused group and all its child groups.
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* (on numeric keypad only)
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Expand a focused group.
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+ (on numeric keypad only)
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Collapse a focused group.
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- (on numeric keypad only)
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Move the focus to an item and select it.
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SHIFT+UP ARROW or SHIFT+DOWN ARROW
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Select a focused item.
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SPACEBAR or ENTER
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Cancel selection of a focused item.
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SHIFT+SPACEBAR or SHIFT+ENTER
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Move a selected item forward.
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CTRL+SHIFT+F
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Move a selected item backward.
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CTRL+SHIFT+B
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Show or hide a focused item.
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CTRL+SHIFT+S
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Rename a focused item.
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F2
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Switch the keyboard focus within the Selection pane between tree view and the Show All and Hide All buttons.
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TAB or SHIFT+TAB
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Collapse all groups.
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ALT+SHIFT+1
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Expand all groups.
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ALT+SHIFT+9
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To assign custom keyboard shortcuts to menu items, recorded macros, and Visual Basic for Applications (VBA) (Visual Basic for Applications (VBA): A macro-language version of Microsoft Visual Basic that is used to program Microsoft Windows-based applications and is included with several Microsoft programs.) code in Office PowerPoint 2007:
Use a third-party add-in, such as Shortcut Manager for PowerPoint, which is available from: OfficeOne Add-Ins for PowerPoint.
Other Helpful Links
http://www.mindstick.com/Articles/44c59688-5f26-4196-a51d-c29121ec7402/?Power
http://www.shortcutworld.com/en/win/PowerPoint_2007.html
http://www.mindstick.com/BlogList.aspx?Cat=54
http://www.mindstick.com/DevelopersSection.aspx?Cat=54
Referenced by: Office.microsoft.com
4310
5/7/2013 1:26:04 PM
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