Microsoft PowerPoint 2007: PowerPoint Shortcut and Function Keys


Archived Historical Data: Not Actively Maintained.


PowerPoint Shortcut and Function Keys:

Move between Panes
Work in Outline
Insert a Shape
Insert a Box
Insert an Object
Insert WordArt
Select a Shape
Group or Ungroup...,
Show or hide a Grid
Copy the Attributes of a Shape
Select Text and Objects
Delete and Copy Text and Objects
Move around in Text
Move around and work on Tables
Edit a linked or Embedded Object
Format and Align Characters
Apply Character Format
Copy Text Format
Align Paragraphs
Run a Presentation
Browse Web Presentations
Use the Selection Pane


The lists below contain CTRL and SHIFT combination shortcut keys, function keys, and a few other common shortcut keys, along with descriptions of their functionality.

 Tip!   To keep this reference available when you work, you may want to print this topic. To print this topic, press CTRL+P.

Move between Panes

To do this

Press

Move clockwise among panes in Normal view.

F6

Move counterclockwise among panes in Normal view.

SHIFT+F6

Switch between Slides and Outline tabs in the Outline and Slides pane in Normal view.

CTRL+SHIFT+TAB


Work in an Outline

To do this

Press

Promote a paragraph.

ALT+SHIFT+LEFT ARROW

Demote a paragraph.

ALT+SHIFT+RIGHT ARROW

Move selected paragraphs up.

ALT+SHIFT+UP ARROW

Move selected paragraphs down.

ALT+SHIFT+DOWN ARROW

Show heading level 1.

ALT+SHIFT+1

Expand text below a heading.

ALT+SHIFT+PLUS SIGN

Collapse text below a heading.

ALT+SHIFT+MINUS SIGN


Insert a Shape1. Press and release ALT, then N, then S, then H to select Shapes.

2. Use the arrow keys to move through the categories of shapes, and select the shape that you want.

3. Press CTRL+ENTER to insert the shape that you selected.

Insert a Box

1. Press and release ALT, and then press N.

2. Press TAB to move to Text Box, located on the Insert tab in the Text group.

3. Press CTRL+ENTER to insert the text box.

Insert an Object

1. Press and release ALT, then N, then J to select Object.2. Use the arrow keys to move through the objects.

3. Press CTRL+ENTER to insert the object that you want.

Insert WordArt

1. Press and release ALT, then N, then W to select WordArt.

2. Use the arrow keys to select the WordArt style that you want, and then press ENTER.

3. Type the text that you want.

Select a Shape

 Note   If your cursor is within text, press ESC.

 To select a single shape, press the TAB key to cycle forward (or SHIFT+TAB to cycle backward) through the objects until sizing handles appear on the object that you want to select. To select multiple items, use the selection pane.

Group or Ungroup Shapes, Pictures, and WordArt Objects

 To group shapes, pictures, or WordArt objects, select the items that you want to group, and then press CTRL+G.

 To ungroup a group, select the group, and then press CTRL+SHIFT+G. 

 

 Show or hide a Grid or Guides

To do this

Press

Show or hide the grid.

SHIFT+F9

Show or hide guides.

ALT+F9

Copy the attributes of a Shape

1. Select the shape with the attributes that you want to copy.

If you select a shape with attached text, you copy the look and style of the text as well as the attributes of the shape.

2. Press CTRL+SHIFT+C to copy the object attributes.

3. Press the TAB key or SHIFT+TAB to select the object that you want to copy the attributes to.

4. Press CTRL+SHIFT+V.

Select Text and Objects

To do this

Press

Select one character to the right.

SHIFT+RIGHT ARROW

Select one character to the left.

SHIFT+LEFT ARROW

Select to the end of a word.

CTRL+SHIFT+RIGHT ARROW

Select to the beginning of a word.

CTRL+SHIFT+LEFT ARROW

Select one line up.

SHIFT+UP ARROW

Select one line down.

SHIFT+DOWN ARROW

Select an object (with text selected inside the object).

ESC

Select an object (with an object selected).

TAB or SHIFT+TAB until the object you want is selected

Select text within an object (with an object selected).

ENTER

Select all objects.

CTRL+A (on the Slides tab)

Select all slides.

CTRL+A (in Slide Sorter view)

Select all text.

CTRL+A (on the Outline tab)


Delete and copy Text and Objects

To do this

Press

Delete one character to the left.

BACKSPACE

Delete one word to the left.

CTRL+BACKSPACE

Delete one character to the right.

DELETE

Delete one word to the right.

CTRL+DELETE

Cut selected object.

CTRL+X

Copy selected object.

CTRL+C

Paste cut or copied object.

CTRL+V

Undo the last action.

CTRL+Z

Redo the last action.

CTRL+Y

Copy formatting only.

CTRL+SHIFT+C

Paste formatting only.

CTRL+SHIFT+V

Paste special.

CTRL+ALT+V


Move around in Text

To do this

Press

Move one character to the left.

LEFT ARROW

Move one character to the right.

RIGHT ARROW

Move one line up.

UP ARROW

Move one line down.

DOWN ARROW

Move one word to the left.

CTRL+LEFT ARROW

Move one word to the right.

CTRL+RIGHT ARROW

Move to the end of a line.

END

Move to the beginning of a line.

HOME

Move up one paragraph.

CTRL+UP ARROW

Move down one paragraph.

CTRL+DOWN ARROW

Move to the end of a text box.

CTRL+END

Move to the beginning of a text box.

CTRL+HOME

Move to the next title or body text placeholder. If it is the last placeholder on a slide, this will insert a new slide with the same slide layout as the original slide.

CTRL+ENTER

Move to repeat the last Find action.

SHIFT+F4


Move around in and work on Tables

To do this

Press

Move to the next cell.

TAB

Move to the preceding cell.

SHIFT+TAB

Move to the next row.

DOWN ARROW

Move to the preceding row.

UP ARROW

Insert a tab in a cell.

CTRL+TAB

Start a new paragraph.

ENTER

Add a new row at the bottom of the table.

TAB at the end of the last row

 

Edit a linked or Embedded Object

1.     Press SHIFT+TAB to select the object that you want.

2.     Press SHIFT+F10 for the shortcut menu.

3.     Press the DOWN ARROW to select Worksheet Object, and then to select Edit.

Format and align Characters and Paragraphs

To do this

Press

Open the Font dialog box to change the font.

CTRL+SHIFT+F

Open the Font dialog box to change the font size.

CTRL+SHIFT+P

Increase the font size.

CTRL+SHIFT+>

Decrease the font size.

CTRL+SHIFT+<


 Apply Character Format

To do this

Press

Open the Font dialog box to change the formatting of characters.

CTRL+T

Change the case of letters between sentence, lowercase, or uppercase.

SHIFT+F3

Apply bold formatting.

CTRL+B

Apply an underline.

CTRL+U

Apply italic formatting.

CTRL+I

Apply subscript formatting (automatic spacing).

CTRL+EQUAL SIGN

Apply superscript formatting (automatic spacing).

CTRL+SHIFT+PLUS SIGN

Remove manual character formatting, such as subscript and superscript.

CTRL+SPACEBAR

Insert a hyperlink.

CTRL+K

 

Copy Text Formats

To do this

Press

Copy formats.

CTRL+SHIFT+C

Paste formats.

CTRL+SHIFT+V

 

Align Paragraphs

To do this

Press

Center a paragraph.

CTRL+E

Justify a paragraph.

CTRL+J

Left align a paragraph.

CTRL+L

Right align a paragraph.

CTRL+R

 

Run a Presentation

To do this

Press

Start the presentation from the beginning.

F5

Perform the next animation or advance to the next slide.

N, ENTER, PAGE DOWN, RIGHT ARROW, DOWN ARROW, or SPACEBAR

Perform the previous animation or return to the previous slide.

P, PAGE UP, LEFT ARROW, UP ARROW, or BACKSPACE

Go to slide number.

number+ENTER

Display a blank black slide, or return to the presentation from a blank black slide.

B or PERIOD

Display a blank white slide, or return to the presentation from a blank white slide.

W or COMMA

Stop or restart an automatic presentation.

S

End a presentation.

ESC or HYPHEN

Erase on-screen annotations.

E

Go to the next slide, if the next slide is hidden.

H

Set new timings while rehearsing.

T

Use original timings while rehearsing.

O

Use a mouse click to advance while rehearsing.

M

Return to the first slide.

1+ENTER

Redisplay hidden pointer or change the pointer to a pen.

CTRL+P

Redisplay hidden pointer or change the pointer to an arrow.

CTRL+A

Hide the pointer and navigation button immediately.

CTRL+H

Hide the pointer and navigation button in 15 seconds.

CTRL+U

Display the shortcut menu.

SHIFT+F10

Go to the first or next hyperlink on a slide.

TAB

Go to the last or previous hyperlink on a slide.

SHIFT+TAB

Perform the "mouse click" behavior of the selected hyperlink.

ENTER while a hyperlink is selected

 

Browse Web Presentations

To do this

Press

Move forward through the hyperlinks in a Web presentation, the Address bar, and the Links bar.

TAB

Move back through the hyperlinks in a Web presentation, the Address bar, and the Links bar.

SHIFT+TAB

Perform the "mouse click" behavior of the selected hyperlink.

ENTER

Go to the next slide.

SPACEBAR

Go to the previous slide.

BACKSPACE

 

 Use the Selection Pane feature

To do this

Press

Launch the Selection pane.

ALT, J, D, A, and then P

Cycle the focus through the different panes.

F6

Display the context menu.

SHIFT+F10

Move the focus to a single item or group.

UP ARROW or DOWN ARROW

Move the focus from an item in a group to its parent group.

LEFT ARROW

Move the focus from a group to the first item in that group.

RIGHT ARROW

Expand a focused group and all its child groups.

* (on numeric keypad only)

Expand a focused group.

+ (on numeric keypad only)

Collapse a focused group.

- (on numeric keypad only)

Move the focus to an item and select it.

SHIFT+UP ARROW or SHIFT+DOWN ARROW

Select a focused item.

SPACEBAR or ENTER

Cancel selection of a focused item.

SHIFT+SPACEBAR or SHIFT+ENTER

Move a selected item forward.

CTRL+SHIFT+F

Move a selected item backward.

CTRL+SHIFT+B

Show or hide a focused item.

CTRL+SHIFT+S

Rename a focused item.

F2

Switch the keyboard focus within the Selection pane between tree view and the Show All and Hide All buttons.

TAB or SHIFT+TAB

Collapse all groups.

ALT+SHIFT+1

Expand all groups.

ALT+SHIFT+9


To assign custom keyboard shortcuts to menu items, recorded macros, and Visual Basic for Applications (VBA) (Visual Basic for Applications (VBA): A macro-language version of Microsoft Visual Basic that is used to program Microsoft Windows-based applications and is included with several Microsoft programs.) code in Office PowerPoint 2007:

Use a third-party add-in, such as Shortcut Manager for PowerPoint, which is available from:  OfficeOne Add-Ins for PowerPoint.

Other Helpful Links

http://www.mindstick.com/Articles/44c59688-5f26-4196-a51d-c29121ec7402/?Power

http://www.shortcutworld.com/en/win/PowerPoint_2007.html

http://www.mindstick.com/BlogList.aspx?Cat=54

http://www.mindstick.com/DevelopersSection.aspx?Cat=54


Referenced by: Office.microsoft.com



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5/7/2013 1:26:04 PM  

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